Information for Academic Staff
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The Library provides a dedicated contact for all subject areas. These Subject Librarians are responsible for identifying and meeting the information needs of academic staff and students in the departments within their subject areas. Their responsibilities include coordinating the development and management of the library holdings in their subject disciplines; providing subject-specific instruction in the use of information resources for both individuals and groups; research consultation; and enquiry work.
Knowledgeable in a broad range of print and electronic sources, subject librarians are invaluable as information resources for departments and students. The Library recommends that you contact the relevant Subject Librarian with any requests, comments or enquiries. To see the contact details by subject area - click here.
Staff may use the book suggestions facility to recommend specialist works and reading list material, enabling us to develop our collections in such a way as to support the research and taught courses within the University.
The Library provides the facility to suggest books for purchase via the online form on the Library web pages at https://www.essex.ac.uk/library/forms/book_suggestions.aspx and aims to order these suggestions within 7 working days for English-language material where available. Please note that for out of print books the identification of a supplier can sometimes take longer.
Suggestions for purchasing journals and databases (or any subscription materials), should be made in consultation with Heads of Department and sent direct to the Deputy Librarian - Nigel Cochrane at email: nigelc or Ext: 3172. The purchase of new journals may require savings to be made in order to offset additional commitments.
The Library's ability to provide a full service to students is dependent on good communication with the academic departments. Central to this is our wish to be kept up-to-date with student reading requirements. The Library accordingly requests that teaching staff notify us concerning all readings required for courses, so that recommended readings can be acquired well before the commencement of courses.
Copies of all reading lists given to students should be sent in electronic format to the relevant Subject Librarian who will review the provision of materials recommended on the list.
Once the Subject Librarian has received a reading
list he/she will work through the list checking:
The Library also creates an online version of the reading required accessible via a link provided in the Course Materials Repository, this online reading list provides links to the Library catalogue record for the relevant material and also recommended websites and electronic resources.
Please make sure that you allow sufficient time prior to the start of your course starting for the Library to obtain the materials requested. With regard to reading lists, if they relate to courses to be held in the autumn term, these should reach us in the summer months (ideally at least 8 weeks before the start of the course), while lists for courses running in the Spring term should arrive well before the Christmas vacation. If you are unable to send the formal list in sufficient time for the Library to acquire recommended readings, it is essential these readings are communicated to us by other means, for example, via our electronic book suggestions facility, indicating the course for which the suggested item is needed, or via the relevant Subject Librarian.
If a particular article has been recommended as reading and is from a journal to which the Library does not subscribe the Subject Librarian will obtain a copyright-cleared photocopy of the article via the British Library. After the Library has acquired copy-right clearance, the copies are placed in the Library's XD Collection (2). Any photocopied material which you wish to deposit with the Library is subject to the conditions of the Copyright Licensing Agency.
The Library purchases 'second-hand' copies of books that are out-of-print. This process can at times be lengthy. Therefore, if a particular chapter or part of an out-of-print book is being recommended, the Library can obtain a copyright-cleared photocopy of the section required for the XD collection (2). Please note that the Library is unable to acquire items directly from Amazon, and is only able to make purchases from selected second-hand suppliers.
1. The Library maintains four loan periods - Short Loan (4hrs),
3 Day, 7 Day and Main (2 weeks for undergraduates, until the end of term for
postgraduates and staff)