Permitted use of electronic resources at The Albert Sloman Library

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Access to electronic information resources such as abstracting and indexing databases, electronic journals and electronic books is subject to copyright law and licence agreements. Exact licence terms vary from one publisher to another, but in general they authorise use of the resource by current students and staff of the institution for the purposes of academic research and teaching as long as you adhere to copyright regulations. Use of an e-resource for commercial purposes, by unauthorised users or for excessive downloading is explicitly prohibited.

Information on the individual terms and conditions of use for each resource is usually available directly from the electronic resource itself, either from the copyright attribution statement or the 'Terms and Conditions' link usually at the top or the bottom of the page.

In addition, details of individual licensing arrangements for selected resources are available from the Library website, by searching for the resource from the EResource & Database Menu.

As a general rule: You may not systematically print or download substantial quantities, or distribute information to unauthorised third parties. Misuse of licensed resources jeopardises access for the entire University and may result in the publisher or vendor withdrawing their service from the University.

Many publishers and vendors have the capability to monitor excessive downloading and will contact us if they suspect an abuse by a registered user. The University monitors access to external e-resources to prevent or detect crime (see Guideline 4 of the 'Guidelines for Use of IT Facilities').

[See also: copyright]

Who can use online databases and electronic journals?

- Registered students of the University of Essex.
- Employees of the University of Essex.

See also: Walk-in Access

Who is not permitted to use e-resources

- Former students, unless they qualify under the terms for employees and students.
- Retired members of staff.
- Visitors and members of general public.

See also: Walk-in access

What am I permitted to do with the e-resources?

In general, you may:
- search the resource.
- read an article or book on screen.
- print a copy of an e-journal article, a chapter of a book, or database search results for personal use.
- download a copy of an e-journal article, a chapter of a book, or database search results for personal use.

Some resource licences also specifically allow you to use extracts in projects, dissertations and assignments, and to include them as part of coursepacks or store them on a VLE (e.g. Moodle). Information on individual licensing arrangements for selected resources is available from the Library website, by searching for the resource from the EResource & Database Menu:

Eresource licence information

Many of the Library's resources are provided via JISC. JISC model licences have particularly favourable terms and conditions for the use of resources. Further information about how the licences work, and what is usually permitted, is available here: https://www.jisc-collections.ac.uk/Help-and-information/How-Model-Licences-work/ All of the Library's JISC resources have licence information on the resource record, as in the JSTOR example above.

For more information on what is permissible under copyright law and the CLA HE licence, and how this relates to individual resource licences, see also: Copyright.

What am I not permitted to do with e-resources?

In general, it is not permitted to:
- use the information retrieved for commercial or business purposes (including student placements)
- give your username and password to anyone else.
- download excessive portions* of the resource into your own filespace or other electronic media.
- pass on information retrieved to an unauthorised user or republish the material in any form.
- make multiple print or electronic copies of e-journal articles*.
- remove, alter, or obscure any copyright notices or text from any e-journal article.
- make electronic copies of e-journal articles available through a network or Virtual Learning Environment i.e. MOODLE or the Course Materials Repository, without express permission of the rights holder.*

*Some resource licences include provision for this type of use, and some publishers are covered by the CLA HE Licence. See the Copyright page for more information. Look for information included on the Library website when searching for a specific resource from the EResource and Database Menu. JSTOR is one example, see above.

Can I access e-resources from home?

Authorised users may most of our databases and electronic journals from outside the campus. To do this you must be a registered student or staff of University of Essex and have a valid University network login. If you have any problems with remote access please ask at the library helpdesk on the ground floor or contact the Library on libline.

See also: help with accessing e-resources from home.

Walk- in Access

Access to some of The Library's e-resources may be permitted to external readers, alumni, ex-members of staff and members of partner institutions within the library premises.

Such 'walk-in' users must complete a 'Visitors E-Resource Access Form' at the library helpdesk on the ground floor of The Albert Sloman Library (Colchester campus), in addition two forms of proof of identification and address are required i.e. one must include a photo (e.g. drivers licence or passport) and the other proof of current postal address (e.g. utilities bill)**

Once the registration process has been completed a member of library staff will log you on to one of the PC's enabled for walk-in use and will then log you on to the resource you require access to.

See also extra information relation to the library at Southend

Access to e-resources is subject to strict licensing permissions and copyright law and the range of e-resources available is limited by licensing restrictions and thus does not include all of the services available to members of the university. E-resources can only be used for educational purposes i.e. teaching and learning, private study or research. E-Resources cannot be used for any commercial use.

Any breach of the licenses or terms and conditions of either the University secure network, the higher education network (JANET) and/or the e-resource itself will result in the termination of this agreement by The Library. Serious misconduct may also render the visitor liable to legal proceedings.

Please note:

- Members of the general public have no automatic right of access to Library facilities and The Library reserves the right to refuse any or all applications

- Walk-in users cannot, under any circumstances, be given remote access rights. E-resources can only be accessed while physically located within the library premises.

- Library collections are primarily for the use of students and staff of the University of Essex and at busy times current members of the University will have priority.

- Walk-in users may not print from the library machines, however, you may electronically save information to a USB drive (memory stick), as long as the material you are saving complies with copyright law.


*You may not systematically print or download substantial quantities of an e-resource as this violates copyright regulations. As a guideline, you may print or download one chapter from a book (provided it does not exceed 5% of the complete work) or one journal article from one issue for personal non-commercial use. Many publishers and vendors have the capability to monitor excessive downloading and will contact us if they suspect an abuse by a registered user. The University monitors access to external e-resources to prevent or detect crime (see Guideline 4 of the 'Guidelines for Use of IT Facilities').

**All personal information will be kept in accordance with data protection regulations. The information is required for network security and compliance with licensing terms.



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